Request a demo

Core HR · Employee experience

People-first HR, stronger employee experience.

Improve the employee experience and strengthen the strategic power of HR. From organisation and employee management to leave, performance and development, from internal communication to career management — every HR need on a single platform.

Request a demoExplore product features

16 modules on one recordRole-based accessWeb + mobile accessPlena ecosystem

How it works

Six steps from organisation to reporting

More efficient HR operations, supported employee development and a stronger employee experience — all in one connected process.

  1. Manage your organisation and employeesDefine company, unit, location, position and title structures; manage employee records, organisational relationships and personnel files on one platform.
  2. Digitalise everyday HR operationsManage leave, overtime, advances, payroll, assets and employee requests digitally; reduce manual work with company-specific rules and approval mechanisms.
  3. Support development and careersManage performance evaluations, goals, training and development activities and career processes; strengthen talent management.
  4. Strengthen experience and engagementInvolve employees in company life through internal communication, announcements, surveys and self-service apps; offer a consistent journey with onboarding and offboarding.
  5. Track processes, tasks and evaluationsRequests, approvals, interviews, disciplinary processes and assigned tasks are tracked from a single point within permissions.
  6. Turn HR data into insightEvaluate employee, organisation, leave and performance data with dashboards and reports; make informed, strategic decisions.
Three strongest capabilities

More efficient operations, a stronger experience.

An employee experience powered by internal communication, flexible processes that adapt to your company, and performance and development managed together.

Employee experienceA stronger employee experience through internal communicationBring announcements, company news, events, surveys and employee-only privileges together in one digital space.
  • 01Company announcements, upcoming events and celebrations appear on the homepage.
  • 02Employees join satisfaction surveys from the same place.
  • 03Discounts and privileges are discovered self-service.
Flexible processesFlexible HR processes that adapt to your companyBuild processes that fit different organisation structures, authority levels and business rules.
  • 01Company-specific approval flows are defined for leave, overtime, advances and requests.
  • 02A store employee's request goes to the store manager; a head-office employee's follows the defined hierarchy.
  • 03Tasks are routed to the right people and processes stay tracked.
PerformanceManage performance and development togetherConfigure goal, competency and evaluation criteria to match your company's performance model.
  • 01Example: an evaluation weighted 75% goals, 20% competencies, 5% internal audit.
  • 02Results feed into identifying development needs.
  • 03A holistic approach to talent with training and career processes.
Live scene

One leave request, four steps

The employee asks on mobile, the manager approves, calendar and balance update, payroll follows. All on one record.

What makes it different

Not disconnected tasks — HR processes that work together.

Plena HR is an integrated platform that connects different HR needs over shared employee and organisation data.

Cuts repetitive data entryEmployee and organisation data is reused across processes; data integrity is preserved.
Connects processesOrganisation structure, authorisations, tasks and approval mechanisms work consistently across HR applications.
A role-appropriate experience for everyoneEmployees reach their own tasks, managers their team's processes, HR professionals the information and tools within their scope.
Holistic visibility for HRData created in different modules supports a broader evaluation of HR processes through dashboards and reports.
Plena HR at every moment of working lifeThe employee sees announcements and surveys on the homepage and creates a leave request self-service; the manager approves it from their assigned tasks. Every step moves on the same employee record and shared infrastructure.All HR processes connected. A strong employee experience at every step.
All product features

Sixteen modules, one employee record.

From organisation to payroll, from performance to internal communication — every module runs on the same employee record, authorisation and notification infrastructure; employees reach their own data through self-service.

  1. Organisation managementCompany, unit, location, position and title structures; past, present and planned organisation charts.
  2. Employee records & personnel filesRegistry details, organisational relationships and personnel records in a single employee file.
  3. Leave managementCompany-specific leave policies, automatic accrual, balance tracking and delegation.
  4. Overtime, advance & asset requestsEmployee requests created digitally and managed with company-specific rules and approval flows.
  5. Timesheets, shifts & rotationsTime and attendance tracking feeds timesheets automatically; shift plans and rotations.
  6. Performance management90°, 180°, 270° and 360° reviews; calibration with distribution rules, letter-grade scale and process dashboard.
  7. Goal & competency managementCompany, team and personal goal pool measured with a competency library and templates.
  8. Payroll & deductionsMulti-company payroll with consolidated summaries; bulk, additional and difference payrolls; private pension and garnishments.
  9. Self-service payslipsEmployees securely access payslips and personal documents through self-service screens.
  10. Training & developmentTraining planning and employee-level tracking of development activities, linked to performance results.
  11. Career & talent managementCareer paths, promotion and rotation plans that strengthen talent management.
  12. Internal communicationCompany announcements, events, celebrations and employee privileges in one place.
  13. Surveys & pulse checksEngagement and pulse surveys with tracked participation and results.
  14. Onboarding / offboardingDigital tracking of onboarding tasks, orientation activities and offboarding steps.
  15. Tasks, approvals & notificationsCentral task tracking; role-based approval mechanisms and instant notifications.
  16. HR reports & dashboardsAnalysis of employee, organisation, leave and performance data via dashboards and reports.
Security, integration & technical features

A secure, integrated infrastructure that adapts to your company.

Plena HR supports secure and controlled management of employee data, integrated work with the Plena product family and integration with enterprise systems.

✓ Role-based access✓ Web + Plena Mobile✓ Plena ecosystem
Role-based authorisation & access controlWho accesses which data and process — defined by role.
  • Access permissions specific to employee, manager, HR and HRBP roles
  • Access only to authorised organisation units and employee data
  • Operations and data outside permission scope stay hidden
Integrated structure & connectivityWorks with the Plena ecosystem and enterprise systems.
  • Shared employee and organisation data with Plena Hiring and Plena Archive
  • Candidate-to-employee transition and digital personnel file management
  • Data exchange with payroll, ERP and enterprise applications as needed
Access, tasks & configurationA working experience fit for every device and role.
  • Web-based use; supported operations via Plena Mobile
  • Central task, approval and notification management
  • System parameters, approval flows and process definitions suited to the organisation
Core HR

Works well with

Manage expenses quickly and securely from anywhere with AI and OCR.Explore Personnel files, digital archive, onboarding documents and e-signature in one product.Explore
FAQ

Frequently asked about Plena HR

What is Plena HR?

Plena HR is an employee-experience-focused digital HR management solution that brings employee management, leave, performance, payroll, training, internal communication and other HR processes together on a single platform.

Which HR processes does Plena HR cover?

It offers a wide range of modules — from organisation and employee management to leave, overtime, advance and asset operations; performance, training, career, surveys, internal communication and onboarding/offboarding processes.

Can multiple companies, locations and organisation structures be managed?

Yes. Companies, units, locations, positions, titles and manager relationships can be defined, so different organisation structures are managed on the same platform.

Can employees carry out their own HR transactions?

Yes. Within their permissions, employees can create leave and other requests, track tasks assigned to them and access their personal information through self-service screens.

Can approval processes be customised to the company's needs?

Yes. Approval flows can be configured according to the organisation hierarchy, user permissions and process rules.

How does Plena HR support the employee experience?

It makes it easy for employees to access information and interact within the company through the internal communication platform, company announcements, events, employee-only privileges, surveys and self-service applications.

How are performance and employee development managed?

Goals, competencies, evaluation periods and weights can be configured to the company's performance model. Employee development is supported through training, development and career modules.

Can onboarding and offboarding processes be managed?

Plena HR provides processes for digitally tracking onboarding tasks, orientation activities, resignation requests and offboarding steps.

Can managers only access the information of employees they are responsible for?

Access permissions can be set by user role and organisation scope, keeping the information and actions available to managers, HR teams and HRBPs under control.

Can Plena HR be used on mobile devices?

Yes. Supported employee and manager operations are available via Plena Mobile. Mobile coverage may vary by module.

Can Plena HR integrate with other systems?

Integrated usage scenarios with products such as Plena Hiring and Plena Archive can be supported. Integration with ERP, payroll and other enterprise systems is evaluated based on your infrastructure and project needs.

Is it mandatory to use all modules?

No. The modules to be used can be determined by your company's needs, the preferred solution scope and licensing terms.